AdresseCorporate Secretary
London, United Kingdom
AXA XL trades in the UK through AXA XL Underwriting Agencies Limited (“AXUAL”) (the Lloyd’s Managing Agent of Syndicates 2003 & 3002, and AXA XL Insurance Company UK Limited (“AXICL UK”), a London based Insurer, (the “Companies”). Both are domiciled in the United Kingdom and are members of the AXA XL group of companies, a Division of AXA S.A.
The role of Corporate Secretary is a member of the AXA XL UK & Lloyd’s Company Secretarial Team, supporting the Senior Company Secretary with the delivery of an effective and high-quality company secretarial service to the Boards, Committees and governance framework of AXA XL’s two key UK regulated insurance companies (AXUAL and AXICL UK) and other AXA XL subsidiary companies in the UK.
DISCOVER your opportunity
What will your essential responsibilities include?
Working closely with the Senior Company Secretary and other members of the Company Secretarial team, your responsibilities will include:
· Board and Committee Support
§ Assisting with the provision of company secretarial support to the Boards, Board Committees and other key executive committees of the UK regulated entities; organising and attending meetings, maintaining annual planners of key items for consideration, preparing minutes and tracking action points.
· Supporting the collection, collation, upload and distribution of board and committee papers, using Diligent Boards.
· Providing support to Non-Executive Directors, including onboardings, Board inductions and training.
· Entity Management
§ Responsible for ensuring the maintenance of statutory records for the UK entities falling within the remit of the Company Secretarial team, including the timely submission of statutory filings.
§ Support corporate transactions as required, including drafting board resolutions and supporting briefing materials for directors.
§ Support the annual financial year end process, including managing the annual directors’ information trawl; and assisting with the review and preparation of corporate governance related disclosures in financial statements and regulatory reporting.
§ Supporting knowledge management processes to ensure that the Company’s (and AXA Group’s with respect to the UK entities) knowledge databases are up to date.
· Corporate Governance
§ Horizon scanning for changes in the corporate governance landscape.
§ Assisting with the Company Secretarial team’s provision of corporate governance related advice and the implementation of corporate governance requirements (stat and regulatory) in accordance with constitutional documents, AXA Group Standards and Board/Committee procedures.
§ Assisting with supporting the efficient management of the executive level of the governance framework so that information flows efficiently both ways and up to the Board as appropriate, and matters follow the appropriate governance pathways.
§ Supporting the Senior Company Secretary on corporate governance-related special projects.
· Other
§ Assisting with Company administrative tasks related to the activities of the Company Secretarial team, including know your customer and other information requests.
· Managing the delivery of Board and Committee meeting pack reporting to regulators.
You will report to the Senior Company Secretary, UK & Lloyd’s
SHARE your talent
We’re looking for someone who has these abilities and skills:
Required Skills and Abilities:
· Prior experience in a company secretarial role, preferably in financial services.
· A relevant degree and/or Corporate Governance Institute qualified.
· Knowledge of UK company law in general and particularly the Companies Act 2006.
· Robust minute writing skills, preferably gained within financial services.
· Interpersonal Communication: excellent verbal and written communication and influencing skills.
· Ability to work in an international, multicultural environment.
· Ability to work independently and on own initiative whilst being part of a wider team.
· Ability to prioritise conflicting needs, progress matters expeditiously and follow through on projects to successful completion.
· A proactive approach to problem-solving with good decision-making capabilities.
Desired Skills and Abilities:
· Prior experience of the Lloyd’s market desirable, but not essential.
FIND your future
AXA XL, the P&C and specialty risk division of AXA, is known for solving complex risks. For mid-sized companies, multinationals and even some inspirational individuals we don’t just provide re/insurance, we reinvent it.
How? By combining a comprehensive and efficient capital platform, data-driven insights, leading technology, and the best talent in an agile and inclusive workspace, empowered to deliver top client service across all our lines of business − property, casualty, professional, financial lines and specialty.
With an innovative and flexible approach to risk solutions, we partner with those who move the world forward.
Learn more at axaxl.com
Inclusion & Diversity
AXA XL is committed to equal employment opportunity and will consider applicants regardless of gender, sexual orientation, age, ethnicity and origins, marital status, religion, disability, or any other protected characteristic.
At AXA XL, we know that an inclusive culture and a diverse workforce enable business growth and are critical to our success. That’s why we have made a strategic commitment to attract, develop, advance and retain the most diverse workforce possible, and create an inclusive culture where everyone can bring their full selves to work and can reach their highest potential. It’s about helping one another — and our business — to move forward and succeed.
- Five Business Resource Groups focused on gender, LGBTQ+, ethnicity and origins, disability and inclusion with 20 Chapters around the globe
- Robust support for Flexible Working Arrangements
- Enhanced family friendly leave benefits
- Named to the Diversity Best Practices Index
- Signatory to the UK Women in Finance Charter
Learn more at axaxl.com/about-us/inclusion-and-diversity. AXA XL is an Equal Opportunity Employer.
Sustainability
At AXA XL, Sustainability is integral to our business strategy. In an ever-changing world, AXA XL protects what matters most for our clients and communities. We know that sustainability is at the root of a more resilient future. Our 2023-26 Sustainability strategy, called “Roots of resilience”, focuses on protecting natural ecosystems, addressing climate change, and embedding sustainable practices across our operations.
Our Pillars:
- Valuing nature: How we impact nature affects how nature impacts us. Resilient ecosystems - the foundation of a sustainable planet and society – are essential to our future. We’re committed to protecting and restoring nature – from mangrove forests to the bees in our backyard – by increasing biodiversity awareness and inspiring clients and colleagues to put nature at the heart of their plans.
- Addressing climate change: The effects of a changing climate are far reaching and significant. Unpredictable weather, increasing temperatures, and rising sea levels cause both social inequalities and environmental disruption. We're building a net zero strategy, developing insurance products and services, and mobilizing to advance thought leadership and investment in societal-led solutions.
- Integrating ESG: All companies have a role to play in building a more resilient future. Incorporating ESG considerations into our internal processes and practices builds resilience from the roots of our business. We’re training our colleagues, engaging our external partners, and evolving our sustainability governance and reporting.
- AXA Hearts in Action: We have established volunteering and charitable giving programs to help colleagues support causes that matter most to them, known as AXA XL’s “Hearts in Action” programs. These include our Matching Gifts program, Volunteering Leave, and our annual volunteering day – the Global Day of Giving.
For more information, please see axaxl.com/sustainability
