Travel Manager

Job Description

1. Ensure the proper application of the Group Travel Policy and Company Travel Policy
• Develop and implement global travel policies and procedures in alignment with company objectives while considering industry trends and best practices.
• Ensure that employees/travelers apply all defined rules of these policies
2. Ensure the functioning of travel management tools and travel & expense processes in order to perform in the best conditions for the users/travelers
3. Assist and train Country travel referents, Managers and users on the travel and expense tools
4. Lead the local correspondents network
• Animate the community of travel and expense referents within company (email, meeting, committee, demonstration, training, …)
• Strong cooperation with HR community with regular communications on travels subjects in order to have better visibility on global travel topics and culture
5. Management of car and fleet policy in relation with local site fleet managers
• Oversee the management, allocation and maintenance of the company's fleet of vehicles, in relation with the Group policy
• Development and management of a fleet of cars to be utilized by employees travelling between sites (service cars or rental cars to be studied)
• Manage insurance, petrol card and perk information with relevant stakeholders
• Manage invoices in relation with Accounting Department and Service Providers
6. Verify the compliant application of the travel & expense providers contracts
• Ensure that the preferred Safran providers, the negociated rates and the contractualized SLA (Service Level Agreement) are correctly implemented/applied within company
7. Monitor travel expenses and KPIs (Key Performance Indicators) on the travel and expense domain, analyze cost-saving opportunities, and recommend strategies to reduce travel-related expenditure.
• Collaborate with finance and accounting departments to ensure accurate and timely reporting of travel expenses.
8. Foster a culture of cost consciousness and travel efficiency within the organization.
9. Ensure compliance with regulatory requirements and company travel policies to mitigate risks associated with corporate travel
10. Provide guidance and support to employees regarding complicated travel bookings, travel insurance, and visa requirements.
11. Conduct regular audits to validate adherence to travel policies and identify areas of improvement
12. Stay updated with industry trends, technological advancements, and legal requirements related to business travel.
• Gather and analyze travel-related data to identify these trends, patterns, and opportunities for improvement
13. Maintain strong relationships with key stakeholders, travel suppliers, and travel management companies
14. Prepare periodic reports and presentations regarding travel-related performance and initiatives
15. Be the referent and preferred contact for internal employees/users/travelers, the group and the travel and expense providers

Complementary Description

- Favoriser une culture de la conscience des coûts et de l'efficacité des voyages au sein de l'organisation.
- Veiller au respect des exigences réglementaires et des politiques de voyage de l'entreprise pour atténuer les risques liés aux voyages d'affaires.
- Fournir des orientations et un soutien aux employés concernant les réservations de voyages complexes, les assurances voyages et les exigences en matière de visas.
- Effectuer des audits réguliers pour valider le respect des politiques de voyage et identifier les domaines d'amélioration.
- Rester informé des tendances de l'industrie, des avancées technologiques et des exigences légales liées aux voyages d'affaires.
• Rassembler et analyser des données liées aux voyages pour identifier ces tendances, motifs et opportunités d'amélioration.
- Maintenir de bonnes relations avec les parties prenantes clés, les fournisseurs de voyages et les sociétés de gestion des voyages.
- Préparer des rapports et des présentations périodiques sur les performances et les initiatives liées aux voyages
- Être le référent et le contact privilégié pour les employés/utilisateurs/voyageurs internes, le groupe et les fournisseurs de voyages et de frais.

Job Requirements

• Bac+5 level training specialized in Travel Management at with at least 5 years proven experience in the travel and expense domain in an international, industrial and competitive environment
• Strong knowledge of travel industry trends, regulations, and technology solutions.
• Exceptional negotiation and communication skills.
• Proficiency in travel booking systems and expense management tools -utilization of CONCUR a preference.
• Solid analytical and problem-solving abilities.
• Ability to work independently and manage multiple projects simultaneously.
• Detail-oriented with exceptional organizational skills.
• Proficiency in French and English (spoken and written).
• Proactive approach to identify cost-saving opportunities while delivering high-quality services.